Full Time
Hillsboro, OR, US

Summary:

The Assistant Dispatcher will coordinate and organize, in cooperation with all other company locations, the movement of all company assets to meet customer needs.  The position will handle the inbound/outbound transportation of crews and equipment; coordinate trucks for daily deliveries, pick-ups, and activities; inspect time cards for accuracy and enter time into the computer system; manage company drivers and fleet of 10-20 tractors/trailers.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Plan, organize and schedule all daily activities for Portland crews and equipment.
  • Work in cooperation with Operations leadership to evaluate the efficiency of operational decisions and drive continuous improvement efforts.
  • Effectively communicate with field crews on a continual basis.
  • Manage constantly changing needs of crews in the field and ensure their time is optimized each and every day.
  • Plan crews and equipment accordingly per jobs, requests, and availability.
  • Facilitate day-to-day workload with sales staff.
  • Communicate with crews and drivers throughout the day and tracking crews and drivers to make the most efficient use of time and locations.
  • Work with the shop on equipment downtime and service schedules.
  • Coordinating with the warehouse administrator for offloads/load-outs, and storage needs.
  • Working with yard Superintendent/Foreman for pre-planning & loading of crews & equipment for future work.
  • Work with the software-based scheduler to input crews & equipment into the computer tracking system.
  • Planning/tracking of vacations and off time for field personnel.
  • Audit and enter timesheets and other required paperwork for completeness and accuracy.
  • Facilitate emails and phone calls in dispatch.
  • Assist with permits as required for overweight and/or over-dimensional loads.

Required Experience and/or Education…

  • High school diploma or GED; previous dispatch experience a plus
  • Available to work 40+ hours per week and able to take calls or texts 24/7
  • Prompt and reliable; with excellent organization skills, including the ability to prioritize tasks and anticipate issues that need attention.
  • Ability to consistently meet deadlines and follow up with little direction.
  • Effective oral and written communication skills with excellent spelling and grammar.
  • Work under moderate supervision with latitude for the use of initiative and independent judgment.
  • Proficient with computers, including Microsoft Office products
  • Good note-taker, critical thinking, and problem-solving

Interested? Feel free to fill out the application below.